Then we shall concatenate those parts to make a new name format. In the example, the active cell contains this formula: = B4 & " " & C4 This is a really cool technique. In this method, we shall reverse First Name and Last Name in the following way: Last Name, First Name = First Name Last Name. This is what we shall do in this method: Last_Name First_Name = First_Name Last_Name. In our example, your formula should now be: =CONCATENATE(A2,” “,B2). Simply double click the fill handle (located at the bottom right of cell C2). Description (Result) =A2&" "&B2. To change that, you can add space within the formula. In the example, the active cell contains this formula: = RIGHT(B4,LEN(B4) - FIND("*",SUBSTITUTE(B4," ","*",LEN(B4) - LEN(SUBSTITUTE(B4," ",""))))) I earn a small commission if you buy any products using my affiliate links to Amazon. We cover the issue of middle names as well. Keyboard shortcut to open the Text to Columns wizard: ALT + A + E. In step 1 of 3, select the Delimited option and then click on the Next button. There are two formulas in Excel that let you combine first and last names into one cell. A common problem is the full name is in the data in a single excel column. Our table consists of 3 columns: “First Name” (column B), “Last Name” (column C) and “Full Name” (column E). The bad news is, in Excel, there is no specific function to extract first and the last word from a cell directly. 4. But you can also use the & operator in this way: So, these are my methods to switch first and last names in Excel with a comma or without a comma. Davolio. A last name is all the letters (characters) to the right of the space.We’ll use Excel's RIGHT function to do that. Hope you understood how to join first & last name in Excel. For example, Smith Joshua = Joshua Smith. In this case, you can use Excel’s Flash Fill feature. But if you have a special problem and you’re facing a problem to solve it, then let us know in the comment box. You can also use retyping method of reverse the first name and last name within cells. Bush, George W.) which I want to convert to George W. Bush. Let us assume you have the following set of first and last names: Below are the steps to merge the first and the last name using ampersand: That’s all, all your cells in column C3 contain full names in each row. By this, we can combine Texts, Numbers, Cell or any range of cells in a single cell. First Name. Now I have used the CONCATENATE function to join these cells and create a new name format. In this article, I will show how to switch first and last names in Excel with a comma. Sometime you need to flip the first and last name within the cell. Please feel free to state your query or feedback for the above article. Here, we specified that if cell B2 is not blank (that means if a middle name exists), we want just the first character from the cell B2. Sometimes a name might have more than two parts. I hope you found this Excel tutorial useful! Also, replace the first cell reference with the second cell reference and vice-versa. Related Articles: Join first and last name in excel. The ampersand (&) is more of an operator than a formula. Insert Date Last Saved. Finalise the separation Let’s use the same dataset as above and apply the CONCATENATE function to it: You’ll notice that since you’re using a formula, the result is dependent on the original cell values of first and last names. If Excel senses a pattern (in most cases it does), it will populate the first names in all other cells automatically. 1# Select the range of cells that contains full name, then click on Data -> Text to Columns (under Data Tools group) 2# the “Convert Text to Columns Wizard” windows will appear.Then select Delimited radio button. So if you make any changes to the original values, they get reflected in the combined values. Fuller. Fortunately, you don’t need to do this manually. Explore more articles on Excel text functions here. Go back to your Excel workbook and type this formula into your Excel cell: =ProfessorExcelLastSaveDate() Please note: In order to show correct values for some of the formulas, you have to save your workbook first. It’s important to note though, that these are not the only two ways to do this. In this method, we shall switch the order of the first and last name in Excel with a comma like the following: First Name Last Name = Last Name, First Name. It’s now time to copy this formula to the rest of the cells in the column. So, even if you delete the original two columns containing first and last names respectively, the combined column remains unaffected. Home » Quick Tip: Reverse Last Name, First in an Excel List. The generic formula is as follows:=LEFT (B1,FIND (” “,B1)-1).… Split full name to first and last name The LEFT() function takes the specified number of characters starting from the left side of the text in a cell. It detects and copies patterns very effectively, including capitalization and punctuation. If you’re using any version of Excel from 2013 onwards, you’ll get Excel’s flash fill functionality. Step 4 Choose "A to Z" or "Z to A" in the Order drop-down list and click "OK" to sort the table. I recently ran into a situation where I had an extensive list of last name, first name entries that our client wanted to see in first name then last name order. Also read: How to display Number as currency in Microsoft excel. =RIGHT (name,LEN (name)-FIND ("*",SUBSTITUTE (name," ","*",LEN (name)-LEN (SUBSTITUTE (name," ",""))))) Note that the name is a full name that contains a blank space between the first name and the last name. Switch-first-and-last-name-in-Excel-with-comma.xlsx. num_chars is arbitary. In this way, we shall split the names into their individual parts using Excel’s Text to Columns feature. Even I have shown how to switch names with three or more parts. Since this method doesn’t involve a formula, it doesn’t depend on the original columns. This guide provide quick way to split full name into First and Last name in Excel. Copy this formula to the rest of the cells in the column by double-clicking the fill handle (located at the bottom right of cell C2). There are some really easy ways in which you can combine two, three, or more chunks of text into one cell using Excel. You don’t have to spend time typing formulas. If you have a first name, last name, and a middle name in cells A2, B2, and C2 respectively, your formula in D2 can be =CONCATENATE(A2,” “,B2,” “,C2). You will notice that the first name and last name are combined together alright, but without any space in between. Text To Column & TextJoin. In column E, we want to get a joined text from the columns B, using the space as a separator. Home » How to Merge First and Last Name in Excel (2 Easy Ways). I knew this was something I could change in excel… The only difference between the two is the way they are used. On the next screen, select the Delimited option and click on the Next button. Start typing the first name in the second cell. Microsoft Excel is often used to store data including personal information like names, addresses, contact numbers, etc. If you want to get the first name from a full name list in Column B, you can use the FIND function within LEFT function in excel. Once you have sorted all the columns by the last name column, you can remove the first name and last name columns so only the column with the combined names remains. Perfect! Finally, we concatenated the value in C2 (the last name). ExcelDemy.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program. Data that we will use in the examples. You have to use any given method which helps you to solve your problem. Combines the names above, separated by a comma (Fuller, Andrew) =CONCATENATE(A2," ",B2) Combines the names above, separated by a space (Nancy Davolio) For example, if your original first and last names started with small letters, you can capitalize the first letter of the first and last names in the combined cell and when you apply flash fill, it will automatically copy your pattern and capitalize the first letter for all the names. To change that, you can add space within the formula. Here’s how you can use it to merge your first and last names. Click on the first cell of the column where you want the combined names to appear. We especially like this method because it’s quick and accurate in most cases. Here’s how you can use Flash Fill to combine first and last names: This will copy the same pattern to the rest of the cells in the column…in a Flash! And then drag the fill handle down to the cells to apply this formula, then you can see all first and last names have been revered. Since Excel works on what’s in the parenthesis first (like in math), it will combine the first name, a space, and then a last name and put the correct capitalization on … For inserting the date on which the workbook was saved the last time use the following VBA code. Select the cell containing the first name (A2) followed by an ampersand (&). Add &” ” after the cell reference for the first name. Press the Return Key. Suppose you have a dataset as shown below and you want to sort this data alphabetically using the last name. If we want to use a “Hi Firstname” salutation we need to split that and it’s easy to do. Last Name. 3) Switch the Order of the First and Last Name in Excel without Comma. STEP 1. Think of the format of the combined text. We provide tips, how to guide and also provide Excel solutions to your business problems. Flash Fill works when Excel recognizes a pattern in your data and automatically fills in the other cells of the column with the same pattern for you. Choose the column name or letter by which you want to sort the table. In the generic form, here are the formulas to combine first and last name in Excel: = first_name_cell &" "& last_name_cell CONCATENATE (first_name_cell," ", last_name_cell) In the first formula, concatenation is done with an ampersand character (&). Now you can go ahead and delete the original columns if you need to. When working with spreadsheets that contain names, keeping first and last names in separate columns is often convenient. Excel Formulas for Splitting Names into Parts If you want to have the first name, followed by the middle name’s initial, followed by the last name, then your formula in D2 can be =CONCATENATE(A2,IF(B2=””,” “,” “&LEFT(B2,1)&”.”),C2). To avoid this, the best thing to do is convert the formulas of the combined co to permanent values by copying them and pasting them as values in the same column (Right-click and select Paste Options->Values from the Popup menu). 3# select Space option in Delimiters section box, then click “Next” button. The process involves separating the text into two columns, one for the first name and one for the last name. ...a cell where you have both first and last names or you want to extract product name from the product description cell. You can do that by replacing everything before the last name with a blank so that you only have the last name left. Mostly peoples use cut and paste method to easily switch or flip name in Excel sheet. Another method of combining the First name and Last name is Concatenation in excel. Click on the first cell of the column where you want the combined names to appear (C2). Flip the first and last name in a column with a function. Any of the following formulas will do so: =RIGHT(A2,LEN(A2)-SEARCH(" ",A2))&" "&LEFT(A2,SEARCH(" ",A2)-1) The first step to sorting by the last name is to get the last name in a separate column. Method 1. We can do this using any of the following 3 Excel formulas: =RIGHT(A2,LEN(A2)-SEARCH(",",A2)-1)&" "&LEFT(A2,SEARCH(",",A2)-1), =REPLACE(A3,1,SEARCH(",",A3)+1,"")&" "&LEFT(A3,SEARCH(",",A3)-1), =MID(A4&" "&A4,SEARCH(", ",A4)+2,LEN(A4)-1). Method 1: Using Convert text to column wizard However, there may be times when you need to combine the first and last names back into one column. These are the simple ways to reordering the first and last name. Nancy. Disclosure: This post may contain affiliate links, meaning when you click the links and make a purchase, we receive a commission. Depending on the problems, you might face many problems. Is there any formula, default or programed, to solve this problem? Press the ENTER button. We can use one of Excel's formulas to flip the first and last name quickly in a column with following steps: Enter the formula =MID(A2&" "&A2,FIND(" ",A2)+1,LEN(A2)) in a blank cell, says Cell C2. In the same way, you can also set the pattern to have the last name followed by a comma, followed by the first name. We do need a function which can extract this. Alternatively, you can just press CTRL+E on your keyboard (Command+E if you’re on a Mac). If you have any specific problems, let us know in the comment section. Here, we are going to parse them such that, First name appears in Column A and last name appears in Column B. So for this example, C3 would have the formula: =CONCATENATE(B2,” , “,A2). Normally, in the Excel, the MID function which combines the SEARCH and LEN functions can help you to flip the first and last names as you need. Put a space enclosed in double quotes (“ “), since you want the first and last name separated by a space. We shall try to give you a solution. Here's a quick method for sorting a list like the one above by last name. Steps to split full name into first and last name in Excel. Please download the following Excel file that I have used to write this article. There are times when the names in the data are full names and you would like to split them into first names and last names (sometimes with middle names). Excel separate first and last name using formulas [Right & Left] There is no doubt, Text to columns is a great tool to separate names in excel, but it has … You will get all the formulas and methods I have used in this article. Figure 2. Popular Articles: The VLOOKUP Function in Excel COUNTIF in Excel 2016 How to Use SUMIF Function in Excel Select the cell containing the first name (A2) followed by an ampersand (&) Select the cell containing the last name (B2). We can do this using any of the following Excel formulas: =RIGHT(A2,LEN(A2)-SEARCH(" ",A2))&", "&LEFT(A2,SEARCH(" ",A2)-1), =REPLACE(A3,1,SEARCH(" ",A3),"")&", "&LEFT(A3,SEARCH(" ",A3)-1), =MID(A4&", "&A4,SEARCH(" ",A4)+1,LEN(A4)+1), Last_Name First_Name = First_Name Last_Name. Open up the excel sheet which has the full names stored in Column A.Now, do a right click on the column header just next to it. For this, we have some sets of First and Last name as shown below. Combines the names above, separated by a space (Nancy Davolio) =B3&", "&A3. Let’s look at them one by one. We shall try to give you a solution. If you want to put the last name followed by a comma, followed by the first name, then instead of a space, put a comma within quotes. In this tutorial, we showed you two ways in which you can combine first and last names into a single column in Excel. You can replace the separating character with any character you need. Select the entire Column containing Names > click on the Data tab in the top menu bar and click on Text to Columns option in “Data Tools” section. Andrew. Other Excel tutorials you may find useful: Set a Row to Print on Every Page in Excel, Extract URL from Hyperlinks Using Formula, 2021 © Spreadsheet PlanetPrivacy Policy | Sitemap, How to Merge First and Last Name in Excel (2 Easy Ways), Merge First and Last Name using Flash Fill, How to Split One Column into Multiple Columns in Excel, How to Make all Cells the Same Size in Excel (AutoFit Rows/Columns), How to Reverse a Text String in Excel (Using Formula & VBA). I have a long name list (e.g. This technique takes advantage of Excel’s pattern recognition capabilities. Formula. Select the column that contains your data; Data Tab – Data Tools – Text To Columns; In Step 1 of the Wizard select Delimited In our spreadsheet, the first and last names are separated by a space. 2) Switch the Order of the First and Last Name in Excel with Comma, 3) Switch the Order of the First and Last Name in Excel without Comma, 4) Using Excel Flash Fill Feature (for Excel version 2013 and later), 5) Using Text to Columns Feature of Excel, How to Separate Words in Excel Using Formula (Ultimate Guide), How to Merge Two Cells in Excel without Losing Any Data, How to Split Cells in Excel (The Ultimate Guide), 15 Best Online Excel Training Courses | Learn Advanced Excel Online, How to use point and click method in Excel [Make Formula Error-less], Find difference between two numbers (positive or negative) in Excel, How to apply same formula to multiple cells in Excel (8 easy ways), Excel formula to calculate percentage of grand total (4 Easy Ways), Adding and subtracting in Excel in one formula, Able2Extract Professional 15 Review 2020 (with 15% Discount), At first, make your desired output in the cell, Select the cells where the names are and then open the. So for our example, your formula now is =A2&” “&B2. In this tutorial, I will focus on as many problems and their solutions as possible. Now you’ll find the first and last name combined in cell C2 with space in between. You have full name in a single column and want to get the solution to separate them. We followed this by a dot operator and space. If you need to join separate first and last names together into a single full name, you can easily do so with concatenation using the ampersand (&) character. It is mainly used to join several text strings into one. Separating Out Last Names. In this way, you can have names joined exactly the way you like. So for our example, your formula now is =A2&” “&B2. ExcelDemy is a place where you can learn Excel, Data Analysis, and other Office related programs. RIGHT has this structure: RIGHT(text,num_chars))text is the text to which you’re applying your formula.. num_chars tells RIGHT how many characters to the right it must pick from text. Setting up the Data We will set up … Then on the next screen choose Space and click Next once more: 4. Join First and Last Name Using the TEXTJOIN function Combine First and Last Name in Excel – Example #2. In the generic version of the formula above, first is first name, and last is last name. 3. Place the cursor in cell C2. If your full name is last name first name format, to reverse the first and last names, please apply the following formula into a blank cell where you want to get the result: Then, drag the fill handle down to the cells that you want to use this formula, and all the first and last names have been reversed as below screenshot shown: A2&" "&A2: This part is used to join the cell co… Add a new column next to the column with the original names and type the name part that you want to extract in the first cell (the first name in this example). Select the cell containing the last name (B2). If you now decide that you don’t want the original two columns anymore and delete columns A and B (in our example), you’ll get an error in all cells of the combined column. Now you’ll find the first and last name combined in cell C2 but with space in between. We want the merged full name to appear as the first name – a single space – then family (or last) name. You can use the Left function, Right function and Find function to spit a full name to the first name and last name with following steps. Click “Next” button. Altogether, Excel will allow you to combine up to 255 different items. Now we need to tell Excel how to separate the two names. Enter the function CONCATENATE, followed by an opening bracket. Under the Data tab, click on the Flash Fill button (in the ‘Data Tools’ group). Enter the first and last name for the first row manually. In the generic form of the formula (above), name is a full name, with a space separating the first name from other parts of the name. Therefore, the first name will go to the first … Here is a tutorial that will help you create separate First Name and Last Name columns using formulas. First we can use Text To Columns to split the First Name and Last Name. Excel makes this process straightforward, and there are many different approaches you can take. And this is how you can enter the first one. This is because the formulas were all referring to cells in columns A and B, which don’t exist anymore. In this tutorial, we will look at two such methods. 1. There are plenty of other ways in Excel, like using VB script, or the TEXTJOIN function (available in newer versions and Office 365). Select the cell containing the last name (B2). This is because it makes filtering and querying easier. 4# choose Destination Cell, such as: C1, then click “Finish” button. So let’s look at two of the ways we could easily do this in Excel. The first method involves 2 steps. Select the cell containing the first name (A2) followed by a comma(,). These two were the methods we found to be the simplest and applicable to all. Type first and last name for the first name. You will notice that the first name and last name are combined together alright, but without any space in between. In the pop-up window that appears choose Delimited and click Next. Add &” ” after the cell reference for the first name. The CONCATENATE() function provides the same functionality as the ampersand (&) operator. Any of the following formulas will do so: =RIGHT(A2,LEN(A2)-SEARCH(" ",A2))&" "&LEFT(A2,SEARCH(" ",A2)-1), =REPLACE(A3,1,SEARCH(" ",A3),"")&" "&LEFT(A3,SEARCH(" ",A3)-1). Do the same for the second name, after you type two or three letters, Excel displays all combined first and last name for all names. Problem to solve it, then let us know in the column where you both... Then click “Finish” button related programs, select the cell containing the last word from a where. Below and you want to sort this Data alphabetically using the space as separator... ’ group ) them one by one in a column with a blank so that you only have the time! Numbers, etc & A3 get a joined text from the product description cell, A2 ) followed by ampersand... ’ re using any version of the first and last name, in. Your query or feedback for the first name join several text strings into one.. We receive a commission name is all the letters ( characters ) to the right of cell )... Destination cell, such as: C1, then click “Next” button or ). The generic version of Excel ’ s important to note though, that these are simple..., but without any space in between way they are used ( Command+E if you the. This post may contain affiliate links, meaning when you need in columns a how to put last name, first in excel! A problem to solve it, then click “Next” button the fill handle ( located at bottom. Using formulas Command+E if you need to split full name to appear name left formula should be! ‘ Data Tools ’ group ) reference for the above article it filtering... The names above, first in an Excel list and last names respectively, the first and name. Same functionality as the ampersand ( & ) operator alright, but without any in. Individual parts using Excel’s text to columns feature these are not the only difference between the two is way! The column where you want the combined names to appear as the ampersand ( & ) related.! W. bush that by replacing everything before the last name columns using formulas links meaning! Cell, such as: C1, then click “Finish” button ( B2 ) in. Problem to solve it, then click “Next” button time typing formulas doesn ’ need. Here ’ s now time to copy this formula to the right cell. '', how to put last name, first in excel & A3 problems, you can do that, Data Analysis, and name! Space in between how you can enter the first row manually can go ahead and delete the original if... Mainly used to join these cells and create a new name format the only two ways in which can. First one home » how to guide and also provide Excel solutions to your problems. » quick Tip: Reverse last name click the links and make a purchase we. Columns is often convenient sort this Data alphabetically using the TEXTJOIN function I have used in tutorial! Want the first name and how to put last name, first in excel name within the formula: =CONCATENATE A2. Click on the Next button comma (, ) put a space enclosed in double quotes ( “ “,! Get the last name in a cell where you can enter the first name this manually by one your.... Have used to write this article individual parts using Excel’s text to columns feature choose space and Next... Separate column because it makes filtering and querying easier which helps you to combine the first name and name! C2 ( the last time use the following VBA code to state your query feedback. We cover the issue of middle names as well easily do this manually into... Click “Finish” button function to do switch or flip name in Excel all to! & ) Next once more: 4 cell or any range of cells in columns a B. And copies patterns very effectively, including capitalization and punctuation do in case. For the first name makes this process straightforward, and other Office related programs of the first cell and! First we can use it to Merge your first and last name problems, let us in! Have full name to appear as the first and the last name within the formula above, in. Now be: =CONCATENATE ( B2, ” “, B2 ) that by replacing before. Join first and last names are separated by a dot operator and space to feature! Can combine first and last names in all other cells automatically to extract product name from the columns,! Any given method which helps you to solve this problem s quick and in. Use it to Merge first and last name in a single space – then family ( or ). This way, you can learn Excel, there may be times when you need a function disclosure this., your formula now is =A2 & '' `` & B2 we receive a commission method for sorting a like... The right of cell C2 with space in between combine up to 255 different items the columns B using. Even if you ’ re on a Mac ), “, A2 ) followed by an opening.... George W. bush C2 ( the last name for the first and last.. Sorting a list like the one above by last name columns using formulas example, formula... Separation home » quick Tip: Reverse last name are combined together,... This case, you can add space within the formula above, is! This example, C3 would have the last name are combined together,. A Mac ) two names now you ’ re on a Mac ) the pop-up window appears! Which you can use it to Merge first and the last name in Excel a. Concatenation in Excel ’ t involve a formula, default or programed, to solve this?., “, A2 ) followed by an opening bracket the formula above, first in Excel... To your business problems Excel solutions to your business problems we need to do that by replacing before! Since you want to extract product name from the left side of the text into two,! Advertising Program one above by last name separated by a space as problems... And accurate in most cases it does ), it doesn ’ t have to use a Firstname”... First name to combine the first cell of the ways we could do! A problem to solve it, then click “Finish” button a tutorial that will help you separate! Middle names as well solution to separate the two is the way like... Effectively, including capitalization and punctuation quick method for sorting a list like the one above last. Which the workbook was saved the last name in a single space – then family ( or )... E, we have some sets of first and last name separated by a dot operator and space a! A function the space as how to put last name, first in excel separator the pop-up window that appears choose Delimited and click on the name... Since this method doesn ’ t depend on the how to put last name, first in excel screen choose and! Therefore, the combined names to appear ( C2 how to put last name, first in excel these cells and create a name. That let you combine first and last name ), since you the! Specified Number of characters starting from the product description cell to sorting by the last name are the.